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How to Use a Business Continuity Plan Template in Developing an Effective BCP Business Program
At some point during the Business Continuity Plan (BCP) development process, you may be prompted to use a specialized software tool aimed at developing the plan document. Business continuity plan software like this in some cases can be accessed by many key people in an emergency. A well-designed business continuity plan template can become a useful instrument in your BCP development efforts, so don’t hesitate to use one from a reputable provider when necessary.
Templates from the Internet
BCP planning templates are available for download from a wide array of internet sources, some free, others in exchange of an annual fee. Since free templates usually don’t come with on-going or follow-up support services, in the majority of cases it is better to opt for their paid counterparts instead.
Although some free packages do provide support, this may be only limited to the template itself, in which case it won’t be of much use in other areas of your business continuity plan. Moreover, according to a recent UK survey, business continuity plans developed using free internet templates overlook about 80% of the material that would normally be discovered by a consultant, so be aware of that as well.
Most free and low-cost templates are intended for general use only – they provide guiding on just some of the challenges of developing an effective business continuity plan. Such templates only serve as a starting point for further research, enabling building on the data that’s already been amassed. For later stages of BCP planning, it is best to procure and use a paid template made available by a solid provider.
Business Continuity Planning Software
What about employing business continuity planning software in your BCP efforts? Existing modules usually provide extensive support and generate highly detailed reports that can be updated quickly.
Although seldom used by small and micro companies, professional business continuity software is a must-have in medium to large companies and various government sectors. One of the main factors that deter smaller businesses from buying such software is the relatively pricey nature of competitive modules. In addition to that, using said software typically requires training, not to mention some collection and presentation formats are rigid and difficult to understand.
Business continuity software tools are typically database-driven programs that provide users with fast report and detailed planning capabilities. On the downside though, reports are ready made, which means you will need some expertise to modify, adapt and add new reports and documents. Still, with proper training and assistance from the provider, BCP planning software plays an important role in any organization.
One of the common problems that many companies tend to overlook when purchasing such software is preparing a replacement for the person who takes the training. Upon software purchase, training is typically included for a single person, hence the need to consider training a second (or third) person later on as backup. If the first person leaves the company or is transferred to another location, you should have someone else ready to take over his/ her duties as fast as possible.
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