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Comparing the Manilla Folder
Imagine the number of manilla folders stuffed into large file cabinets in a high-rise downtown office building. Many thought that with the revolution in computers that paperless offices would quickly remove the need for paper and that the literal mountains of manilla folders would find their way to the dump. Thankfully for landfills, the computer revolution has still not knocked off the manilla folder – instead, it has become the home for the computer printout and chart.
Manilla folders serve the purpose of organizing items like correspondence, taxes, accounting information, research and anything else that can be categorized, labeled and filed into single subject. The beauty of these simple folders is that additional folders can be added easily with a new heading to allow for growth.
A downside to the manilla folder is their ability to remain rigid; these folders pile up and can become loose and possibly shuffle their contents inside a file cabinet or on a desk. Employees will acquire a wood folding table to sort the folders on, but soon find that a small shake or bump causes that folders to fall over and spill, creating a great deal of work to reorganize.
Hanging pocket folders address some of the issues with manilla folders. Secured on metal guides, hanging pocket folders have tabs that run along the metal guides. The folders hang in position and don’t get lost between one another because they remain at the same height. Additional folders can be added quickly, but employees need file cabinets with these metal guides installed so hanging folders can remain organized.
Another advantage for the hanging pocket folders is the number of tabs that can be added in several positions. Manilla folders typically have one fixed tab, but pocket folders have several positions to allow tabs and labels to be changed, making organization so much more efficient.
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